Create a New Folder / Sub-Folder

1. To create a new Sub folder, user clicks on Folder icon as displayed in below image.     

2. If user is a Workspace Admin, user gets the 'Add Sub-Folder' in Folder menu as displayed in above image. User clicks on 'Add Sub-Folder' to create new sub folder.

3. To start with, enter the Sub folder Name in the field provided.

Set As Public: User sets this check box enabled if user wants to set this folder as Public folders and circulate the link for non-Asite users to access and download the document revisions.

Publish Documents Revisions as Private :  User sets this check box enable if user wants to mark 'Publish Document Revision as Private' check box enabled by default.

Is Editable? :  User sets this check box enable if user wants to keep 'Publish Document Revision as Private' check box as editable.

Inherit Permission: User Inherits the folder permission from the parent folder by clicking on Inherit Permission.

3. Define folder permission at Default level, Role level and User level.

Default Permission: Default folder permission for all workspace members except Admin.

Role Permission : User defines the folder permission based on Workspace Role. It overrides the default level permission.

User Permission : User defines the folder permission based on Workspace Members. It overrides the Role level permission.

Based on Folder permission, Workspace Members get access to this folder.

1. No Access - Selected user or role or organization won’t have any access on the folder.
   
   

2. View Only - Selected user or role or organization will only be able to view files. User will not be able to download file irrespective of their role privilege.
   
   

3. View & Download - Selected user or role or organization will be able to view as well as download files. File download will be subject to user's role privilege to download file.
   
   

4. View & Link - Selected user or role or organization will be able to view as well as link files.
   
   

5. Publish - Selected user or role or organization will be able to upload files.
   
   

6. Publish & Link - Selected user or role or organization will be able to upload to as well as link files.
   
   

7. Admin - Selected user or role or organization will be able to view, upload, link as well as edit the folder.

Following table describes the permissions available for the sub folder:

Useful Links:

Create a New Parent Folder

Edit a Folder

Setup Public Folder

Access Public folder