Edit Folders

Folders may be edited only by the workspace administrators for the workspace. Below are the steps to edit a folder on any workspace / workspace template:

1. User selects a folder to Edit.

2. User clicks on the edit folder icon  as displayed in below image.

3. Edit folder name and/or drop down menu for permissions as required

Direct Access to URL: User clicks on that link to circulate the URL for non-Asite users to access and download the document revisions uploaded in this folder with subject to 'Set As Public' check box is enabled. If 'Set As public' check box disabled which means this folder has been set as non-public and eventually non-Asite user won't get access to the folder.

Publish Documents Revisions as Private :  User sets this check box enable if user wants to mark 'Publish Document Revision as Private' check box enabled by default.

Is Editable? :  User sets this check box enable if user wants to keep 'Publish Document Revision as Private' check box as editable.

Deactivate Folder: User sets this check box enable if user wants to deactivate this folder.

4. Edit folder permission at Default level, Role level and User level.

Default Permission: Default folder permission for all workspace members except Admin.

Role Permission : User defines the folder permission based on Workspace Role. It overrides the default level permission.

User Permission : User defines the folder permission based on Workspace Members. It overrides the Role level permission.

Based on Folder permission, Workspace Members get access to this folder.

1. No Access - Selected user or role or organization won’t have any access on the folder.
   
   

2. View Only - Selected user or role or organization will only be able to view files. User will not be able to download file irrespective of their role privilege.
   
   

3. View & Download - Selected user or role or organization will be able to view as well as download files. File download will be subject to user's role privilege to download file.
   
   

4. View & Link - Selected user or role or organization will be able to view as well as link files.
   
   

5. Publish - Selected user or role or organization will be able to upload files.
   
   

6. Publish & Link - Selected user or role or organization will be able to upload to as well as link files.
   
   

7. Admin - Selected user or role or organization will be able to view, upload, link as well as edit the folder.

Following table describes the permissions available for the folder:

5. Click on Update Changes to save changes

Useful Links:

Create a New Folder / Sub-Folder

Setup Public Folder

Access Public folder