to view
Audit trail and select the Distribute tab
on the audit trail page as shown under:"Document Manager" allows team members with access to document/s to distribute the URL for externally accessible documents to external users from notification audit history for the document
The following steps outline the process followed to distribute URL for externally accessible documents:
1. Click on to view
Audit trail and select the Distribute tab
on the audit trail page as shown under:
The distribution information of each revision of the document will be
displayed along with the URL for externally accessible documents:
URL for the Doc Ref (URL for the latest revision
of the document that is externally accessible) is displayed in Audit Trail
Header section
URL for a particular revision that is externally accessible is displayed
with individual Revision information
2. Click on the URL for Doc Ref to distribute the URL for the latest revision that is externally available or on the URL for a particular revision to distribute the URL for a particular revision that is externally accessible.
You will be able to send the selected URL from
your default email client to external users.
FAQ's:
Q: I downloaded different documents when I clicked on the Doc Ref URL at different times.
A: The Doc Ref URL downloads the latest revision that is externally accessible. E.g. if you have allowed external access to 2nd revision out of the 3 revisions published for a Doc Ref, a click on Doc Ref will fetch you the 2nd revision till the 3rd revision is not externally accessible. Once you allow external access to the 3rd revision, the click on Doc Ref will fetch the 3rd revision for the document. Click / Distribute the URL for individual revision if you want to download a particular revision.
Useful Links:
Remove External Access of a Document