iconPlaceholders are records of documents that will be published in the future. The relevant meta data for the document is entered with the Placeholder. This functionality can be used to:
Allow team members to notify others when their document (or the next revision of a document) will be published.
Allow Workspace Administrators (Or privileged team members) to give the publisher of a document an action to publish a new revision of the document.
Provide users who do not have a permission to upload documents in a folder, the ability to upload a specific document (By giving them action to publish a document).
The action of creating a placeholder for a document allows the Workspace team to know that the document is being edited and when they can expect the next version.
Use the Create Placeholder(s) for new Documents functionality if the document for which you are creating a placeholder, is a new document (i.e. no revisions of it have been published to Workflow).
Use the Create Placeholder(s) for new Revsions of Existing Documents functionality if the documents for which you are creating placeholders, is already existing.
Key to the placeholders functionality is the addition of a document reference field that acts as the unique identifier of all documents stored within Workflow
Placeholders will be displayed
with the icon
Useful links:
Create Placeholder(s) for new Documents
Create Placeholder(s) for new Revisions of Existing Documents