Asite application is governed by User privileges which are assigned to individual roles. All Users assigned such roles inherit the privileges assigned to the role.
A Detailed List of Privileges and their implications are stated below.
Privilege Name |
Descriptions |
Functionality Impact |
| Allow Custom Distribution - All Org | Enables User distribute to users of "Distribution Groups" AND "Companies". | If this privilege is not assigned the “Companies”option is not visible in Dropdown List at the Distribution page (Documents / Apps) |
| Allow Custom Distribution - Own Org | Enables User distribute to users of "Distribution Groups" AND Own "Company" only | If this privilege is not assigned the “Companies” option will display in Dropdown List at the Distribution page (Documents / Apps) only your own Company |
| Amend Folder Permissions | Enables User Reactivate Deactivated folders. | If this privilege is not assigned, the “Reactivate Folder” option is not visible in the “Admin” dropdown list to enable reactivate Deactivated Folders. |
| Assign Document Metadata | Enables User edit the Document Metadata from the Document Basket / Document Audit History | The “Edit Document Metadata” icon at the Document Audit History page is visible only if the user has “Admin” rights in the folder in which the Documents are published OR User Role has privilege of “Assign Document Attributes” set to YES OR is the Publisher of the document. Similar validation is applicable to display selected documents at the Action Page of the "Assign Document Attributes" option from Document Basket. |
| Assign Forms to Workspace | Enables User assign App Templates to selected Workspace | If this privilege is not assigned the “Apps – Assign to Workspace” option is not visible in Dropdown List of“Admin”. |
| Can Access Audit Information | Enables User to View Document Audit History | If this privilege is not assigned, Audit History will not be accessible |
| Can Access Deactivated Documents | Enables User access the deactivated documents within Folder / Sub-Folder. | If this privilege is not assigned, logged in User cannot access deactivated documents at the listing pages. The criteria of "Inactive Docs" at Advanced Search is disabled with option of "Only Active Docs" pre-populated. "Reactivate Documents" icon will also not be visible at the listing page |
| Can Access Workspace Calendar | Enable User access to workspace Calendar | If this privilege is not assigned, the “Workspace Calendar”option is not visible on Workspace Home Page. |
| Can Access Workspace Without Subscription | Enable User access to workspace without Subscibe the Asite account | If this privilege is not assigned, the User cannot get access to this workspace without subscribing the Asite Account |
| Can Amend All Folder Permissions | Enable User access to merge folder permission to Sub-folders | If this privilige is assigned, the User can Overwrite / Merge Folder permissions and setting to all Sub-Folders |
| Can Assign Proxy Users | Enables User assign Proxy Users to Online / Paper Users. | If this privilege is not assigned the “Proxy Users” section is not visible at the Manage Workspace Roles and Users |
| Can Batch Change Status of Forms – All Forms | Enables the Users to batch change status of all the Forms | If this privilege is assigned, the User can change Form Status for all Forms |
| Can Batch Change Status of Forms - Own Forms | Enables the Users to batch change status of Forms created by him/her only | If this privilege is assigned, the User can change Form Status for Forms created by him/her only |
| Can be assigned Action - Change Status | Enables User assign "For Status Change" action to users on a document distribution. | If this privilege is not assigned the “For Status Change” action will not be visible at the Action dropdown at the Distribution page. |
| Can Change Status | Enables User change the Status of the Document | If this privilege is not assigned the user will not be able to change the status of the document from the Listing and Audit History pages. |
| Can Clear Actions - Organization | Enables User clear incomplete actions for users of the logged in Organisations only (other than own actions). | If this privilege is assigned, Incomplete Actions of logged in Users Organisations only can be cleared. However, the "Can Clear Actions - Workspace" privilege supercedes this. |
| Can Clear Actions - Own | Enables User clear incomplete actions for logged in user. | If this privilege is assigned, Incomplete Actions of the logged in User can be cleared. |
| Can Clear Actions – Workspace | Enables User clear incomplete actions for users of the Workspace (across all Organisations (other than own)). | If this privilege is assigned, Incomplete Actions of Users across all active Organisations of the Workspace can be cleared. |
| Can Configure Document Numbering Scheme | Enables User to construct Document Numbering or Naming Convention rules at Project or Folder Levels. | The “Manage Doc Numbering Scheme” privilege in Admin option allows Administrators the ability to define multiple document reference rules at Project or Folder Levels. Rules can contain multiple labels (e.g. “Project, “Discipline”, “Doc Type” etc), allowing complete flexibility in rules. Users are notified if their Document Reference does not adhere to the rules while publishing, and can amend the reference to match the rule. |
| Can Create Comments | Enable User to Create Comments on the documents on which user has access | If this privilege is not assigned, the Add Comment icon will not be visible for the user, hence user will not be able to create a comment on any documents. |
| Can Deactivate all Forms | Enables User deactivate the all the Forms | If this privilege is assigned, the Users can deactivate Form for Users across all active Organisations of the Workspace |
| Can Deactivate Document Actions- All Orgs | Enables User deactivate incomplete Document actions for users across all Organisations (other than own) | If this privilege is assigned, Incomplete Document Actions of Users across all active Organisations of the Workspace can be deactivated. |
| Can Deactivate Document Actions- Own Orgs | Enables User deactivate incomplete Document actions of Users of logged in Organisation only | If this privilege is assigned, Incomplete Document Actions of logged User can be deactivated. |
| Can Deactivate Form Actions-All Org | Enables User deactivate incomplete Form actions for users across all Organisations (other than own) | If this privilege is assigned, Incomplete Form Actions of Users across all active Organisations of the Workspace can be deactivated. |
| Can Deactivate Form Actions-Own Org | Enables User deactivate incomplete Form actions of Users of logged in Organisation only | If this privilege is assigned, Incomplete Form Actions of logged User can be deactivated. |
| Can Deactivate Own Forms | Enables User deactivate the Forms created by him/her only | If this privilege is assigned, the User can deactivate Form of logged User. |
| Can Deactivate Users from Workspace | Enables User mark User Inactive on the Workspace. | If this privilege is not assigned the Inactive option is disabled and users cannot be marked inactive on the Workspace by logged in user. |
| Can Delegate Actions – Organization | Enables User delegate incomplete actions of users of the logged in Organisation only (other than own). | If this privilege is assigned, Incomplete Actions of logged in Users Organisation only can be delegated. However, the "Can Delegate Actions - Workspace"privilege supercedes this |
| Can Delegate Actions – Own | Enables User delegate incomplete actions for logged in user. | If this privilege is assigned, Incomplete Actions of the logged in User can be delegated. |
| Can Delegate Actions – Workspace | Enables User delegate incomplete actions of users of the Workspace (across all Organisations (other than own)). | If this privilege is assigned, Incomplete Actions of Users across all active Organisations of the Workspace can be delegated. |
| Can Download Documents | Enable User access to download Documents | If this privilege is not assigned, the “Download Documents”option is not visible on Workspace Home Page. |
| Can Manage Configurable Attributes | Enables User to construct Configurable Attributes at Project or Folder Levels | The “Manage Configurable Attributes” privilege in Admin option allows Administrators the ability to define multiple document reference rules at Project or Folder Levels. Rules can contain multiple Attributes , allowing flexibility in rules. Users are notified if their Document Reference does not adhere to the rules while publishing, and can amend the reference to match the rule. |
| Can Manage Model Object Lists | Enable User access to create object list of cBIM model available in the wokspace (Project) | If this privilige is assigned, the User can create object list of cBIM model available in the workspace. |
| Can Manage Project Models | Enable User access to create cBIM model in the worksapce (Project) | If this privilige is assigned, the User can create new cBIM model in the workspace. |
| Can Manage Project Models View | Enable User access to create associate views of cBIM model available in the workspace (Project) | If this privilige is assigned, the User can create associate views of cBIM model available in the workspace (Project) |
| Can Print Documents | Enables the Users to print documents from basket and viewer | If this privilege is assigned, the User can print documents from Basket and Viewer |
| Can Reactivate Document Actions- All Orgs | Enables User reactivate incomplete Document actions for users across all Organisations (other than own) | If this privilege is assigned, Incomplete Document Actions of Users across all active Organisations of the Workspace can be reactivated. |
| Can Reactivate Document Actions- Own Orgs | Enables User reactivate incomplete Document actions of Users of logged in Organisation only | If this privilege is assigned, Incomplete Document Actions of logged User can be reactivated. |
| Can Reactivate Form Actions-All Orgs | Enables User reactivate incomplete Document actions for users across all Organisations (other than own) | If this privilege is assigned, Incomplete Form Actions of Users across all active Organisations of the Workspace can be reactivated. |
| Can Reactivate Form Actions-Own Orgs | Enables User reactivate incomplete Document actions of Users of logged in Organisation only | If this privilege is assigned, Incomplete Form Actions of logged User can be reactivated. |
| Can re-open Closed Forms | Enables User re-open the closed Form | If this privilege is not assigned, the Users cannot re-open the closed Form. |
| Can Share Search Views | Enable User access to share search view with all Workspace users | If this privilege is not assigned, the user cannot share the Search View with other Workspace users. All users of the Workspace can create Views but cannot share with others. |
| Clear Comments | Enables User clear Unread Comments for selected recipient. | If this privilege is not assigned, Unread Comments icon will not be visible at the Comment Register / Deactivate User from Workspace pages. |
| Create Parent Folders | Enables User create new folders at the Root Level | If this privilege is not assigned the “Create New Parent Folders” icon will not visible in “All Workspace Documents" root level folder. |
| Deactivate Documents | Enables User deactivate the document from the Document Basket only. | Selected documents are permitted to be deactivated only if user has “Admin” rights in the folder in which the Documents are published OR User Role has privilege of “Deactivate Documents” set to YES. Else the selected documents will not visible in Action Page of Deactivate Documents. |
| Edit Workspace Details | Enable user to edit the Workspace Settings at the Workspace Level. | If this privilege is not assigned the “Edit Workspace”option is not visible in Dropdown List of “Admin” |
| Edit Workspace Form Settings | Enables User edit the Workspace App Settings | If this privilege is not assigned the “Apps – Manage Workspace Settings” option is not visible in Dropdown List of “Admin”. |
| Manage Notices | Enables User create / edit / deactivate/ reactivate Workspace Notices | If this privilege is not assigned the “Manage Workspace Notices” option is not visible in Dropdown List of “Admin” |
| Manage Organization PlaceHolders | Enables User Create, Edit, Distribute, Populate a Placeholder. The Placeholders created by organisation of logged in User only can be deactivated. | If this privilege is not assigned, the logged in User will not be able to create / edit/ distribute / populate / deactivate placeholders for active organisations on the Workspace other than the logged in user's organisation. The "Create New Placeholder" icon will not be visible at the Document Listing Page irrespective of having "Admin" permissions on the Folder. |
| Manage Paper Documents | Enables User Publish, Edit, Deactivate a Paper Documents within the Workspace (across all organisations active on the Workspace). | If this privilege is not assigned, the logged in User will not be able to create / edit / deactivate paper documents across all active Organisations on the Workspace.. The "Publish Paper Document" icon will not be visible at the Document Listing Page irrespective of having "Admin" permissions on the Folder. |
| Manage Purpose of Issue | Enables User manage the Purpose of Issue at the Workspace Level | If this privilege is not assigned the “Doc Purpose of Issue” option is not visible in Dropdown List of“Admin” |
| Manage Workspace Attributes | Enables User manage the Attributes at the Workspace Level | If this privilege is not assigned the “Attributes – Assign to Workspace” option is not visible in Dropdown List of “Admin”. |
| Manage Workspace Distribution Groups | Enables User manage the Distribution Groups at the Workspace Level | If this privilege is not assigned the “Distribution – Assign to Workspace” option is not visible in Dropdown List of “Admin”. |
| Manage Workspace Document Status | Enables User manage the Attributes at the Workspace Level | If this privilege is not assigned the “Doc. Status – Assign to Workspace” option is not visible in Dropdown List of “Admin”. |
| Manage Workspace Drawing Series | Enables User manage the Drawing Series at the Workspace Level | If this privilege is not assigned the “Drawing Series – Assign to Workspace” option is not visible in Dropdown List of “Admin” |
| Manage Workspace Form Status | Enable User manage the Form Status at Workspace Level | If this privilege is not assigned, logged in user will not be able to create New Custom Form Status available in Manage Statuses option. |
| Manage Workspace Mailbox | Enable user manage the Mailbox at the Workspace Level | If this privilege is not assigned the “Manage Workspace Mailbox” option is not visible in Dropdown List of "Admin" |
| Manage Workspace PlaceHolders | Enables User Create, Edit, Distribute, Populate, Deactivate a Placeholder within the Workspace (across all organizations active on the Workspace). | If this privilege is not assigned, the logged in User will not be able to create / edit/ distribute / populate / deactivate placeholders across all active Organisations on the Workspace. The "Create New Placeholder"icon will not be visible at the Document Listing Page irrespective of having "Admin" permissions on the Folder. |
| Manage Workspace Roles and Users | Enables User assign Roles to Users in the Workspace | If this privilege is not assigned the “Manager User Role Membership” option is not visible in Dropdown List of “Admin”. |
| Manage Workspace Rules | Enables the Users to setup and manage workflow rules while publishing/revising documents and status change | If this privilege is assigned, the Users can setup and manage workflow rules while publishing/revising documents and status change |
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